Request for Proposals: Via Pathways to Work Process Evaluation

BACKGROUND
The International Youth Foundation (IYF) invests in the extraordinary potential of young people. Founded in 1990, IYF builds and maintains a worldwide community of businesses, governments, and civil society organizations committed to empowering youth to be healthy, productive, and engaged citizens. IYF programs are catalysts of change that help young people obtain a quality education, gain employability skills, make healthy choices, and improve their communities.

In partnership with Mastercard Foundation, IYF is implementing Via: Pathways to Work, a five-year initiative that aims to improve economic opportunities for underserved youth in Mozambique and Tanzania through sustainable changes in the national technical and vocational (TVET) and entrepreneurship systems. The program, which started in October 2015, employs a systems change approach, intending to influence the collective behavior of TVET system actors and seeks to reach over 20,000 youth directly. The legacy of the program will be the systemic changes made at the institutional level and across an array of stakeholders that lead to mutual benefit for Mozambican and Tanzania young people and TVET ecosystem.

IYF seeks an evaluator or firm to conduct a formative evaluation of the program which seeks to influence the collective behavior of the TVET system actors (inclusive of government, employers, civil society, and youth) to be responsive to the labor market so that young people have improved economic opportunities. The evaluation will include both countries of operation—Mozambique and Tanzania—and analyze services delivered to partners in each country.

REQUEST FOR PROPOSALS AND SUPPORTING ANNEXES
The full RFP and supporting annexes can be downloaded through the links below:

Request for Proposals: Via Process Evaluation

Annex 1: Via Theory of Change
Annex 2: Via Results Framework
Annex 3: Via Logical Framework
Annex 4: Via Learning Questions
Annex 5: Budget Template and Guidance

RFP QUESTIONS
Submit questions to this RFP by Wednesday, August 29th, 2018. Questions should be sent to p.campbell@iyfnet.org, with the email subject line: Via Process Eval - RFP Questions

IYF will post a response to all questions received by Wednesday, September 5th, 2018. The responses will be posted to this page (iyfnet.org/jobs/request-for-proposals-via-process-evaluation).

QUESTIONS AND ANSWERS

Q1. The RFP states ‘The evaluation timeline will be finalized in coordination with the evaluation sponsor POC’. Could you please clarify what is the preferred evaluation timeline or if there are any hard deadlines we should consider in our proposal?
A1. Ideally, work on the evaluation would begin toward the end of 2018. However, it is important to note that for international travel and data collection, work slows down significantly in the December and January months. There are no hard deadlines, though we do want to move forward quickly and have a work product in a few quarters.

Q2. Should the proposal budget include travel and data collection expenses (i.e partnering with local data collectors/researcher in the field, etc) and if so, should they be considered sub-contracts or are there local agencies IYF is already partnering with?
A2. Yes

Q3. Should the proposal budget also include translation costs if data collection is conducted in either Portuguese or Kiswahili?
A3. Yes

Q4. Is there an estimated (roughly, at the least) timeline for deliverables?
A4. Please see A1 above.

Q5. Please elaborate on what constitutes or what is an appropriate example of Evidence of capacity to undertake the evaluation; and Evidence of research team’s knowledge of working in Sub-Saharan Africa, especially Mozambique and/ or Tanzania
A5. Citation of and links to, where relevant, previous work, training, qualifications. References can support this as well.

Q6. Regarding surveys with key stakeholders, are there previous surveys that have been conducted to measure metrics against the baseline?
A6. For youth and private sector stakeholders, yes. For other stakeholders, there has not been formal survey administration.

Q7. Are there requirements for the structure and format that data should be collected in?
A7. There is not a required structure or format but please note that complete datasets must be shared with IYF.

Q8. Regarding the Via Pathways to Work Process Evaluation, will traveling to Mozambique and Tanzania be part of the evaluator's role?
A8. Yes

Q9. How do we define youth serving organizations relevant to this project evaluation? Linked to project or broader to other actors in each country?
A9: A youth-serving organization

Q10. Are we to evaluate the systems change only focusing on those partners involved in the project or should we extend this evaluation to other stakeholders outside of the direct reach of the project?
A10. The questions on systems change for this evaluation are specific to the direct partners of the project.

Q11. Are we to assume that activities have already been carried out related to the pre-conditions stated in the Theory of Change, particularly:

  • engaged private sector
  • systems studies completed
  • developed partner BD strategies
  • strengthened partner capacity
  • YIMS studies completed

A11. These activities have been initiated or completed.

Q12. Have there been any other relevant systems strengthening activities carried out through the project that we should be aware of?
A12. The primary systems strengthening activity with partners is developing their capacity to deliver life skills training using the Passport to Success curriculum, content, and pedagogy. A substantial number and percentage of partner staff have been trained and certified in this content and methodology and are actively using it. In addition, IYF has carried out organization capacity strengthening activities with partners.

Q13. Your current data collection approach mentions the IYF Pathway to Success curriculum. Are government partners successfully collecting data using this same methodology?
A13. At this time, data collection is carried out with IYF and government partner staff jointly.

Q14. As this is a Process Evaluation, will be have access to project planning documents and management tools used by IYF?
A14. Yes

Q15. Is IYF open to utilization focused evaluation (where staff and stakeholders are explicitly involved in the drafting of recommendations)? This requires greater effort from the team and changes changes the relationship/objectivity of the evaluator to the report recommendations?
A15. We will consider a utilization-focused approach.

Q16. in which other locations of Tanzania, besides Dar es Salaam, is your project operating. It will also be helpful to know the locations of the country you would like the evaluation to include.
A16. Dar es Salaam, Dodoma, Mtwara, Morogoro (Teachers Training College only at this location)

Q17. How many students have come through the program to date? How many are still participating? How many will benefit from the program by the end? Can you provide a rough distribution of participants per these training/education centers?
A17. Approximately 7,000 (approx. 6500 in the employability track with TVETs – 4800 in Tanzania, 1700 in Mozambique; approx. 700 youth in the entrepreneurship track in Tanzania— of the 22,000 target number of youth have been served. Detailed breakdowns of actual v target by country, track, and center will be provided with project documentation.

Q18. Is the quantitative component of the MTR expected to be based on an analysis of project monitoring data, or do you expect an addition round of data collection?
Q18. Ideally an additional round of data collection with a sample of stakeholders would be included.

Q19. What kind of data about the TVET system was collected at baseline?
Q19. Organization capacity of partner TVET Centers was assessed through IYF’s Quality Standards Toolkit at baseline. In addition, the project collected significant amounts of information through partner planning and prioritization meetings beginning in the project design and start-up phases.

Q20. Were the baseline surveys conducted face-to-face, by phone, or by email?
A20. Surveys were administered in person to youth.

Q21. Does IYF have contact data for participating students?
A21. Yes

Q22. Will IYF assist in scheduling interviews (including with students) for the research or are we responsible for finding respondents and organizing the schedule?
A22. Yes

Q23. Is the budget of $25,000-$40,000 inclusive of taxes?
A23. An additional amount could potentially be allocated to taxes.

SUBMISSION INSTRUCTIONS
Proposals are due to IYF by Wednesday, September 19th, 2018.

Please submit proposals to p.campbell@iyfnet.org, with the email subject line: Via Process Evaluation – Insert Consultant/Firm Name.