Finance and Administration (F&A) Manager

POSITION SUMMARY
The International Youth Foundation (IYF) is seeking a Finance and Administration (F&A) Manager who will oversee financial and administrative management, compliance and accountability, and human resources management for an anticipated USAID-funded, five-year, multi-million dollar project that aims to support evidence-based and evidence-producing county-level models that empower youth and connect them directly to social and economic opportunities to improve their livelihoods and well-being.

Kenyan nationals are strongly encouraged to apply. Hiring for this position will be contingent upon IYF securing funding from USAID for this activity and USAID’s approval of the candidate for this position.

RESPONSIBILITIES

Accounting/Finance

  • Responsible for all aspects of financial management and accounting.
  • Ensures compliance and consistency with USAID and Government of Kenya rules and regulations as well as IYF policies and procedures.
  • Provides support to HQ for financial reporting to the donor.
  • Supports the awareness and prevention of fraud, bribery and corruption; reports any suspected misconduct to IYF headquarters; and assists with periodic risk assessments and trainings.
  • Records and accounts for daily transactions in QuickBooks, ensuring accuracy and completeness of required files and supporting documentation serving as evidence of transactions.
  • Submits monthly documentation to IYF USA for month-end closing.
  • Ensures sound cash management of local bank accounts and maintains petty cash fund.
  • Processes cash disbursements in accordance with financial management policies and established approval levels.
  • Processes payroll, collects timesheets, remits tax and other government contributions and reports to local agencies.
  • Responsible for full accounts payable function from procurement through payment.
  • Processes employee expense reimbursements.
  • Ensures timely payment to all IYF payees and maintains sufficient and complete payee files.
  • Prepares monthly financial reports for IYF Baltimore and internal management reports containing budget to actual expenditure information.
  • Performs month-end closing and year-end duties such as reconciliations, VAT reimbursements, inventory lists, etc.
  • Maintains monthly schedules, including inventory, Paid-Time-Off (PTO) tracking, etc.
  • Responsible for procurement activities in accordance with IYF procurement policy and in compliance with USAID rules and regulations.
  • Serves as the financial liaison to IYF-USA HQ, local NGOs, other implementing partners and implementing units.
  • Prepares and submits reports and filings in compliance with local government laws.
  • Provides assistance to program staff in office and project budget preparation.

Grants/Contracts Management

  • Oversees sub-grantee/sub-contractor financial management and monitoring, reviews budgets and financial reports, identifies technical assistance and capacity building needs, and implements appropriate compliance controls in response to risks.

Office Operations/Administration

  • Manages all matters related to the operations and administration of the office.
  • Ensures registration requirements are kept current at all times and files statutory returns.
  • Oversees administration of human resources, including but not limited to, maintaining personnel files, assisting with recruitments and orientation procedures, purchasing and maintaining adequate health and other insurance policies, etc.
  • Manages local information technology contract ensuring infrastructure needs of the office are met, including properly functioning IT equipment, routine maintenance, security over IT (anti-virus software and regular backups).
  • Carries out any other tasks as assigned by the Country Director and Director, International Finance & Administration at IYF-USA HQ.

Supervision

  • Supervises staff as assigned, including providing regular professional support and coaching to supervisees, assessing their performance and recommending improvements they can make to achieve their annual objectives and the project's goal in general.

REQUIRED SKILLS & QUALIFICATIONS

  • A graduate degree in Business Administration, Accounting, Finance, or a relevant field, OR a Bachelor’s degree in Business Administration, Accounting, Finance or a relevant field and two years of work experience (in addition to the four years of experience required below).
  • Four years of experience in a supervisory role managing finance and administration of donor-funded activities.
  • Experience in Kenya required.
  • Substantial financial management and compliance experience on multi-million-dollar and multiyear USAID awards, with a strong understanding of USAID policy, procedural, vetting and reporting requirements.
  • Knowledge of IFRS and local accounting practices and relevant laws.
  • Ability to problem solve, prioritize, follow up, and execute.
  • Excellent communication, listening and interpersonal skills with ability to understand sensitivities in dealing with wide variety of people from many countries and cultures.
  • Ability to manage projects, deadlines, and priorities in high pressure environment.
  • Commitment to international development and values-driven work environment.
  • Proficiency in MS Excel, MS Word and power point presentations required, QuickBooks accounting and reporting package experience a plus.
  • Spoken and written fluency in English and Swahili required; fluency in other Kenyan languages a plus.

REQUIRED EXPERIENCE

  • Undergraduate degree, BA in Accounting helpful; 5 years of accounting and/or financial experience with international, non-profit organizations (larger than $10M), as well as multi-office, multi-national environment.
  • Proficiency in MS Excel, MS Word and power point presentations required, QuickBooks accounting and reporting package experience a plus.
  • Minimum of a bachelor’s degree in Accounting or Business Administration (with accounting experience/knowledge) and 10 years of relevant work experience.
  • Minimum of 5 years’ experience working in a Finance Manager role on accounting/financial management of programs at a non-profit organization. 
  • 3-5 years’ experience providing administrative support to an international organization, including responsibility for procurement, contracts management, and HR-related matters.
  • Experience in supporting the establishment of new NPO operations in Kenya, or significantly expanding an NPO’s operations, highly desired.

LOCATION
Nairobi, Kenya

SUPERVISOR
Chief of Party & Regional Finance Manager

TO APPLY
Please send your CV in English via email to jobs@iyfnet.org with "Kenya - F&A Manager" in the subject line.

To be eligible for this position, applicants must have the legal authority to work and reside in Kenya; this position is a local hire position in Kenya. Applications will be reviewed as received.

The International Youth Foundation is an Equal Opportunity Employer.