Job Summary
The primary responsibility of this position will be accounting/financial management and office administration of the IYF Philippines office under the technical supervision of the Director, Field Office Finance & Administration at IYF-Baltimore and daily oversight of the Country Director based in Manila. The Finance and Administration Manager shall be responsible for overseeing the administrative and financial management, accountability requirements and human resources management of the office. This position must assure the contractual integrity of all agreements entered into by the office, managing the procurement process and looking out for the interests of the organization. The Manager will provide technical assistance to staff in implementing and complying with financial and administrative procedures to ensure compliance with regulations and serve as the financial liaison to IYF-Baltimore, local NGOs, other implementing partners and implementing units. To be eligible for this position, applicants must have the legal authority to work and reside in the Philippines; position is a local hire position and Filipino nationals are encouraged to apply. Hiring for this position will be contingent upon IYF securing funding from USAID for this activity and USAID’s approval of the candidate for this position.
Job Responsibilities/Specific Duties
Accounting/Finance
- Ensures compliance and consistency with IYF policies and procedures, as well as compliance with the terms and conditions of any donor agreements governing the work in the office.
- Records and accounts for daily transactions, ensuring accuracy and completeness of required files and supporting documentation serving as evidence of transactions.
- Ensures sound cash management of local bank accounts and maintains petty cash fund.
- Processes cash disbursements in accordance with financial management policies and established approval levels.
- Processes payroll, remits tax and other government contributions and reports to local agencies.
- Responsible for full accounts payable function from procurement through payment of invoices.
- Process employee expense reimbursements.
- Ensures timely payment to all IYF payees and maintains sufficient and complete payee files.
- Prepares monthly financial reports for IYF Baltimore and internal management reports for the Country Director containing budget to actual expenditure information.
- Performs month-end closing and year-end duties such as reconciliations, VAT reimbursements, inventory lists, etc.
- Responsible for procurement activities in accordance with IYF procurement policy.
- Prepares and submits reports and filings in compliance with local government laws.
- Provide assistance to program staff in office and project budget preparation.
Office Operations/Administration
- Responsible for all matters related to the operations and administration of the office.
- Ensures registration requirements are kept current at all times and files statutory returns and renewals.
- Manages office lease to make sure it is current and amendments are processed as required.
- Oversees administration of human resources, including but not limited to, maintaining personnel files, assisting with recruitments and orientation procedures, purchasing and maintaining adequate health and other insurance policies, etc.
- Manages local information technology contract ensuring infrastructure needs of the office are met, including properly functioning IT equipment, routine maintenance, security over IT (anti-virus software and regular backups).
- Maintains office files.
- Carries out any other tasks as assigned by the Country Director at IYF-Philippines and Director, Field Office Finance & Administration at IYF-Baltimore.
Supervisor
Technical supervision and oversight of finance, accounting and administration duties will be provided by the Director, Field Office Finance & Administration at IYF-Baltimore. Daily oversight will be provided by the Country Director based in the Philippines.
Required Experience & Qualifications
- Minimum of a bachelor’s degree in Accounting and 10 years of relevant work experience.
- Minimum of 7 years experience working in the Country Finance Officer role on accounting/financial management of development programs with international, non-profit organizations (larger than $5 million), as well as multi-office, multi-national environment. Experience in the Philippines required. Other overseas office experience preferable.
- Three to five years experience providing administrative support to an international organization, including dealing with good procurement, contracts management, and HR related matters.
- Substantial financial management experience on USAID contracts/cooperative agreements, including USAID policy, procedural and reporting requirements.
- Experience in financially managing USAID-funded grant programs.
- Knowledge of QuickBooks multi-currency accounting software (field based accounting).
- Experience with computerized accounting and strong organizational and leadership skills.
- Excellent oral and written English fluency required. Proficiency in local/other language a plus.
Desired Skills & Qualifications
- Master’s degree or recognized professional degree, such as CPA.
- Knowledge of U.S., IFRS, and local accounting practices and relevant laws.
Location
Manila, Philippines
To Apply
All applications must be submitted in English. Please submit a completed Field Office Application for Employment , Cover Letter and CV via email to jobs@iyfnet.or g with "F&AM Philippines" in the subject line.
The International Youth Foundation is an Equal Opportunity Employer.
