Job Summary
The primary responsibility of this position will be to accounting/financial management, sub-grant financial monitoring, and office operations for the IYF South Africa field office under the coordinated supervision of the Country Director and the Field Office Finance & Administration Manager at IYF-Baltimore. This includes but is not limited to accounting for field office transactions; monthly financial reporting to Baltimore; monitoring sub-grantee budgets and financial reporting; maintaining office and financial records and files; and implementing and supervising adherence to policy, budgets and internal control measures. The position will implement procedures in compliance with IYF and USAID policies; manage payroll, staff reimbursements, and maintenance of personnel records; draft periodic and annual reports on financial status of project expenses and budget information. The position will track the transfer of funds between headquarters and the field office, and manage accounting and finance records of in-country expenses. The position will ensure funds availability and verify that all procurement actions are compliant with IYF policies prior to payments. The position will also work with the Baltimore Finance Department in providing technical assistance to sub-grantees in budget development, compliance with IYF grant agreement policies and USAID rules.

Job Responsibilities/Specific Duties

Accounting/Finance

• Ensures the field office’s compliance with IYF policies and procedures, as well as compliance with the terms and conditions of any donor agreements governing the work in the office.
• Prepares monthly financial reports for IYF Baltimore and internal management reports for the Country Director containing budget to actual expenditure information
• Records and accounts for daily transactions, maintaining required files and other documentation serving as evidence of transactions
• Processes payroll, remits tax and other government contributions and reports to local agencies
• Prepares cash flow projections, monitors cash flow and request funds from IYF Baltimore as needed
• Performs month-end closing and year-end duties such as reconciliations, VAT reimbursements, inventory lists, etc.
• Responsible for procurement activities in accordance with IYF policies and procedures
• Prepares and submits reports and filings in compliance with local government laws
• Provide assistance to program staff in office and project budget preparation.

Sub-grantee Financial Management

• Serves as the overall point of contact for all sub-grantee organizations on financial and administrative matters. Communicates deadlines and other routine matters to sub-grantees
• Ensures sub-grantee compliance with all terms and conditions in signed grant agreement with IYF
• Reviews monthly financial reports from grantees and works to correct and finalize as necessary
• Works with the Operations Manager to ensure appropriate and timely disbursements to grantees
• Reviews and provides comments regarding status of sub-grantee financial position and fulfillment of reporting requirements as provided by the Operations Manager
• Coordinates development of proposals and budgets related to new grants
• Coordinates close out of grants including execution of a formal inventory requirement
• Provides technical assistance to sub-grantees as needed

Office Operations

• Responsible for all matters related to the administration of local contracts of a programmatic or operational nature, including establishing vendor relationships, negotiating rates with vendors, and ensuring that all procurement activities in accordance with IYF policies and procedures.
• General responsibility for vehicle oversight with regards to IYF's vehicle usage policy.
• Provides office operations support such as, answering office phone, greeting visitors, and all other necessary functions
• Carries out any other tasks as assigned by the Country Director and Field Office Finance & Administration Manager at IYF Baltimore

SUPERVISOR
Direct day to day supervisions will be provided by the Country Director for the South Africa field office. Technical supervision and oversight will be provided by the Field Office Finance & Administration Officer, IYF Baltimore.

Required Skills & Qualifications

• Minimum of a bachelor’s degree in Accounting or equivalent experience.
• Minimum of three years experience working on accounting/financial management of development programs with international, non-profit organizations (larger than $5 million), as well as multi-office, multi-national environment.
• Substantial financial management experience on USAID contracts/cooperative agreements, including USAID policy, procedural and reporting requirements.
• Experience in financially managing USAID-funded grant programs.
• Experience in field based accounting.
• Experience with computerized accounting and strong organizational and leadership skills.
• Excellent oral and written English fluency required. Fluency in local/other languages helpful.

Desired Skills & Qualifications

• Master’s degree or recognized professional degree, such as CPA.
• Knowledge of U.S. and local accounting practices and relevant laws.

LOCATION: South Africa

To Apply:
Please send your CV and cover letter by e-mail to jobs@iyfnet.org with “South Africa – Finance & Administration Officer CODE: SAF2008” on the subject line. Please note only finalists will be contacted. No phone calls please. International Youth Foundation is an Equal Opportunity Employer.