Job Summary
The primary responsibility of this position will be to accounting/financial management, sub-grant financial monitoring, and office administration for the IYF Zambia international office under the technical supervision of the Manager, Field Office Finance & Administration at IYF-Baltimore and daily oversight of the Project Director. The Finance & Administration Officer shall be responsible for overseeing the administrative and financial management and accountability requirements of the office. This position must assure the contractual integrity of all agreements entered into by the organization, looking out for the interests of the organization and manage the project procurement process. The candidate will provide technical assistance to staff in implementing and complying with financial and administrative procedures to ensure compliance with regulations and serve as the financial liaison to IYF-Baltimore, local NGOs, other implementing partners, implementing units, and international donors.

Job Responsibilities/Specific Duties
Accounting/Finance

• Ensures compliance with IYF policies and procedures, as well as compliance with the terms and conditions of any donor agreements governing the work in the office
• Records and accounts for daily transactions, maintaining required files and other documentation serving as evidence of transactions
• Ensures sound cash management of local bank accounts and petty cash fund
• Process cash disbursements in accordance with financial management policies and established approval levels
• Processes payroll, remits tax and other government contributions and reports to local agencies
• Prepares monthly financial reports for IYF Baltimore and internal management reports for the Country Director containing budget to actual expenditure information
• Performs month-end closing and year-end duties such as reconciliations, VAT reimbursements, inventory lists, etc.
• Responsible for procurement activities in accordance with IYF procurement policy
• Prepares and submits reports and filings in compliance with local government laws
• Provide assistance to program staff in office and project budget preparation.

• Provides financial support and assistance to sub-grantees, assisting with budgets, tracking inventory of furniture/equipment, reviewing financial reports and providing technical assistance and meeting with sub-grantees when necessary

• Responsible for all matters related to the operations and administration of the international office
• Ensures registration requirements are kept current at all times and files statutory returns and renewals
• Manages office lease to make sure it is current and amendments are processed as required
• Oversees human resources function, including but not limited to, maintaining personnel files, assisting with recruitments and orientation procedures, purchasing and maintaining adequate health and other insurance policies, etc.
• Undertakes continuing data-gathering on Zambia work practices, including policies/directives on the promotion of productive workplace environment/culture, employee welfare and safety.
• Manages local information technology contract ensuring infrastructure needs of the office are met, including properly functioning IT equipment, routine maintenance, security over IT (anti-virus software and regular backups).
• Maintains international office files
• Carries out any other tasks as assigned by the Project Director and Manager, Field Office Finance & Administration at IYF-Baltimore

SUPERVISOR
Technical supervision and oversight of finance, accounting and administration duties will be provided by the Manager, Field Office Finance & Administration at IYF-Baltimore. Direct day to day oversight will be provided by the Project Director of the Zambia international office.

Required Skills & Qualifications

• Minimum of a bachelor’s degree in Accounting or 7 years of relevant work experience.
• Minimum of 5 years experience working in the Country Finance Officer role on accounting/financial management of development programs with international, non-profit organizations (larger than $5 million), as well as multi-office, multi-national environment. Preferably overseas office experience.
• Substantial financial management experience on USAID contracts/cooperative agreements, including USAID policy, procedural and reporting requirements.
• Experience in financially managing USAID-funded grant programs.
• Knowledge of QuickBooks multi-currency accounting software (field based accounting).
• Experience with computerized accounting and strong organizational and leadership skills
• Excellent oral and written English fluency required. Proficiency in local/other language a plus.

Desired Skills & Qualifications

• Master’s degree or recognized professional degree, such as CPA.
• Knowledge of U.S. and local accounting practices and relevant laws.

LOCATION: Lusaka, Zambia (To be considered for this position, applicants must have the legal authority to work and reside in Zambia; position is a local hire position. Local nationals are preferred and encouraged to apply.)

To Apply
Please send your CV and cover letter by e-mail to jobs@iyfnet.org with “Zambia – Finance & Administration Officer CODE: ZAM2009” on the subject line by 12 June 2009. Please note only finalists will be contacted. No phone calls please. International Youth Foundation is an Equal Opportunity Employer.